“Labeling and packaging issues are the cause of 33 percent of medication errors, including 30 percent of fatalities.”
Institute of Medicine of the National Academies

Executive Assistant

Executive Assistant for a very busy CEO, This person is the primary support person for the CEO’s personal and business matters.

This is a full time salary position with benefits, which requires high availability and flexibility in working hours 6 days per week, which includes Monday thru Saturday, every other Sunday 3-7pm, some work on holidays, overnight and travel. The position may also include out of state and international travel on an as needed basis.

Daily responsibilities include:

Driving for business and family to local and out of state destinations.
Composing and producing business letters and correspondence, organizing, filing and paying bills.
Organizing and maintaining records of business and personal contacts and records of meetings and calls.
On call and available via phone and internet 24x7x365.
Scheduling and following up with appointments, making calls, attending meetings and taking notes.
Planning business and social events, organizing and executing, personal, household and business projects.
Finding, selecting, organizing, supervising, of vendors, contractors, service providers, government and real estate agencies, and negotiating pricing, deliveries and schedules with them
Researching vendors, service providers, prospects, clients & markets. Assisting in maintaining suppliers, clients, etc.
Setting up events, travel, conference calls, meetings presentations and proposals
Organizing, setting up, attending and documenting meetings and events
Supporting, arranging meetings, sending follow up materials, and assisting with lead generation

Requirements/Qualifications

	Minimum of a BA in business or other related field.
	Must be trustworthy, presentable, high energy, quick to execute, resourceful, organized, punctual, flexible, and have a positive can do attitude. Well traveled, & street smart.
	Should reside in a location that is easily accessible to Boston, Providence & Newport.
	Excellent people skills working with children, employees, vendors & clients
	Excellent verbal & written communication skills.
	Must be available and on call 24x7x365 via phone and the internet.
	Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Internet, & phone systems.